Community association officers typically serve at the pleasure of the board in carrying out specific duties. Here is a checklist of the major responsibilities of the officers:
President:
- Chief executive officer and leader of the association
- Presides at all meetings of the board and membership
- Executes legal documents on behalf of the association
- Sets meeting agendas and controls all meetings
- Represents the board before the residents
- May have nominating, if not appointment, responsibility for all committees
Vice President:
- Performs all of the duties of the president in his or her absence
- Typically shares some of the burden of the president regarding appearances, liaison, public hearings, etc.
- Usually assigned liaison responsibility to specific staff or contractors and to specific committees
Secretary:
- Prepares and distributes board and membership meeting agendas, minutes and materials referred to in minutes
- Maintains minutes book on all meetings
- Maintains book of resolutions
- Maintains all official records, including official correspondence, contracts, membership roster, etc.
- Receives, verifies and maintains all proxies
- Attests, by signature, to the legitimacy of certain documents
Treasurer:
- Work with appropriate staff, contractors and committees to develop and submit annual operating budget for approval
- Maintains adequate roster of all association financial transactions
- Maintains roster of delinquent accounts and recommends action regarding collections
- Receipt and disbursement of funds, as authorized
- Prepares periodic financial reports
- Arranges, subject to board approval, an independent audit of financial affairs
